Make Music
New Haven

Participate

Welcome to a network of thousands of venues around the world bringing free live music to their community on June 21st! We’ve put together some tips for matching up with a musician for Make Music Hartford.

  1. Determine how you’d like to participate 
    • Will you host one performance or multiple performances during the day? 
  2. Register with the software and make sure your profile is attractive and clear for musicians 
    • Tell musicians about the space, include photos if you can.
    • Will you provide extras like water, snacks, a tent for shade? None of this is required. It is up to the venue. 
    • Accurately describe how sound will work at your venue. Are you providing equipment? Do musicians bring their own equipment? Is there access to electricity? Do musicians need to bring extension cords? Are you only looking for acoustic music? 
  3. Find musicians
    • Browse musician profiles and make requests.
    • If your request is turned down, try someone else. 
    • If you plan to host more than one musician, remember to keep AT LEAST 15 minutes between performances for set up and break down. 
    • If you are choosing a band on your own (instead of browsing bands on the software) you can “self-match” on the software. Entering the musician information is required in order to show up on the map. 
  4. Be on top of the follow up
    • Follow up with musicians who do not respond to your requests. Send a message in the software.
    • Make sure your email notifications are turned on in the matchmaking software so you get email updates about your requests.
    • If a musician requests to perform at your venue please be timely in your response to their request.
  5. Finalize your performance
    • In order to be added to the map, performances need to be confirmed by the Venue, Musician, and City Administrator.
    • Talk with the musician(s) about their set up and break down needs. A quick conversation ahead of time can save a lot of headaches the day of the event.
    • Check in with the musician(s) the week of the event and make sure you’re both on the same page. Again, communication will help iron out potential hiccups.
  6. Tell the world you’re participating!
    • Venues, musicians, and the Make Music New Haven Team all need to be involved in promotion in order for the event to be successful. 
    • Hang posters in your venue. You can customize a poster in the Solstice registration system. Make Music New Haven will provide posters and flyers promoting the entire festival closer to the event. 
    • Share your participation and info about Make Music New Haven on social media.
    • Add information to your website and any other public calendar you use.
    • Word of mouth is still one of the most effective ways to let people know what’s going on.